== Agenda ==
* What is this meeting?
* Check in
* Review WWWs
* Weekly event logistics
* Write up more Roles
** 2015 Kindred Lead Convener
** Festival King/Queen
** Scripture Writer
** Web Maintenance
** Outreach Coordinator
** Practices Documenter (we didn't get to this)
* Evaluation
== What is this meeting? ==
* Brandon has one governance proposal
* Ben has a few more roles
** Brandon thinks we should write them up in a work-bee-style meeting
* Brandon doesn’t feel like things are set up great for a tactical meeting
Mix between tactical meeting and work bee (traditional business meeting)
== Check-in ==
* Ben … grateful that he gets to see Guardians of the Galaxy with my friend Lion tonight, even though it means he’ll probably get less sleep than he’d like.
* Brandon … grateful for his pristine office … it’s a very nice space to work in
== WWWs from last time ==
* Ben ... follow your topical community protocol for this week ... ongoing
* Ben ... meditate and keep track of which days ... ongoing
* <s>Ben … actually keep track of newsletter signups … by next call</s>
* <s>Ben … suggest a process for answering "what would we need to determine whether this is the right way forward or not (e.g., if we have 10 or 50 members)?" and write something up … by next call</s>
* Eric ... follow your topical community protocol for this week ... ongoing
* Eric ... meditate and keep track of which days ... ongoing
* Eric … collect info on Sol 2014 spending and update SolSeed spreadsheet … by next call
* Eric … finish next mailchimp orientation email
* Eric ... add the active member role and define what it means
* Patrick … read [[6th Season]] and come back ready to approve or suggest modifications … by next call
* <s>Brandon ... follow your topical community protocol for this week ... ongoing</s>
* <s>Brandon ... meditate and keep track of which days ... ongoing</s>
* <s>Brandon … revise topical community protocol … by next call</s>
* Brandon … get metrics together so we can do Holacracy tactical meeting … by next call
* <s>Brandon … bring Sanders' financial information up to date through July</s>
* <s>Brandon … Writeup how holacracy wants us to tweak our work style (including governance, tactical, and work bees)</s>
* Brandon … get metric numbers together for last week so that we understand what the number looks like
* Brandon … start a dashboard for us to collect and visualize our metrics on
* Brandon … kindred 2015 proposal
* Brandon … write up the Kindred 2015 lead convener role
Actions were assigned via GlassFrog and sent to us in emails.
== WWWs ==
* Ben ... follow your topical community protocol for this week ... ongoing
* Ben ... meditate and keep track of which days ... ongoing
* Ben … write up Facebook post about artist in Portland who is collaborating with reef building organisms to create art … by Thursday
* Ben … make more progress on graphics for the next music video … by Sunday
* Eric ... follow your topical community protocol for this week ... ongoing
* Eric ... meditate and keep track of which days ... ongoing
* Brandon ... follow your topical community protocol for this week ... ongoing
* Brandon ... meditate and keep track of which days ... ongoing
* Brandon … create a Doodle to reschedule the Sunday work bees … by Thursday
* Brandon … get metric numbers together for last week so that we understand what the number looks like
* Brandon … start a dashboard for us to collect and visualize our metrics on
* Brandon … kindred 2015 proposal
* Brandon … schedule a governance meeting to encompass the new proposals.
* Brandon … write a “stewards circle outside of glassfrog” policy proposal
== Weekly Events Logistics ==
Weekend
:Service rotation: Eric, Shelley, Brandon, Ben
* August 16 Service: 9 AM PDT, 12:00 EDT (Eric)
* August 17 Work-Bee: 13:30 PDT, 16:30 EDT?
** Michelle wants us to change this because it goes over dinner
** Sanders have a soccer game from 1-4 PM
Midweek
* August 14 Work-Bee: 6:30 PM PDT, 21:30 EDT
== Writing up Roles ==
=== 2015 Kindred Lead Convener ===
Purpose: Ensure that all Kindred 2015 logistics are cared for so that the event is a blessing (not a burden) for all who attend.
Domains:
* [[Kindred 2015 Invitation]] … includes venue and schedule
* [[Kindred 2015 Guest List]]
* [[Kindred 2015 Orientation Packet]]
Accountabilities:
* Submitting a plan (including budget) for consideration by the contributing members
* Working the plan (if approved)
** Convening the co-conveners to write the invitation and make collective decisions as necessary
** Contacting event attendees to ensure they have what they need to travel to the event and participate
** Reserving the venue
=== Festivals King/Queen ===
Purpose: Manage logistics to ensure all our major in-person parties and camping events on the four major holidays are awesome!
Domains:
* Financial resources allocated to the four major holidays by the Lead Link
* Planning documents for the four major holidays including venues, transportation, supplies, and agendas
Accountabilities:
* Determining what resources each event needs to be successful
* Proposing venues and agenda items for events
* Assembling lists of specific things to buy
* Purchasing supplies or assigning others to do so
* Contacting venues to make reservations
* Providing any necessary assistance for each participant to travel to the event
* Gauging the mood and needs of participants at the event and adjusting plans as needed
=== Open Space Convener ===
Purpose: coordinate Open Space events, including those that coincide with festivals.
Domains:
* Invitations
* Guest lists
* Facilities
* Facilitation Process
Accountabilities:
* Convening the co-conveners to write the invitation
* Booking the venue
* Coordinating the guest list and ensuring that there is capacity for all who are attending
* Enlisting facilitation as needed
* Coordinating with the Festival King/Queen when coincident with festivals (invitation, venue, schedule, etc.)
=== Scripture Writer ===
Purpose: Maintain and expand the SolSeed body of religious texts.
Domains:
* The SolSeed Creed
* Text of the rituals for the Liturgical Seasons
* The SolSeed Book of Days
* SolSeed: The Book of Life
Accountabilities:
* Writing and revising content for the SolSeed scriptures
* Motivating others to write content, particularly for SolSeed: The Book of Life
* Discussing possibly-controversial content with the Stewards to ensure it matches our joint understanding of what SolSeed is about
=== Web Maintenance Guy/Gal ===
Purpose: Keep the SolSeed web presence online and fully functional.
Domains:
* SolSeed-owned domain names
* Web hosting for solseed.org
* The SolSeed Meetup accounts
* Internet ad campaigns
Accountabilities:
* Paying for domain names and web hosting
* Troubleshooting any technical problems that arise with solseed.org, e.g. spam on the wiki and page-loading delays
* Paying for the Meetup accounts
* Setting up and maintaining Internet ad campaigns
=== Outreach Coordinator ===
Purpose: keep track of and optimize our collective topical communities, advertising, and other outreach efforts.
Domains:
* Topical community protocols
* Drip emails
* The SolSeed Facebook page
* SolSeed Meetup event pages
* Internet ad campaigns
Accountabilities:
* Verifying that everyone is following their topical community protocols, and removing barriers to doing so
* Assigning people to create drip emails
* Maintaining the MailChimp system for sending drip emails
* Posting to the SolSeed Facebook page and motivating others to do so
* Posting upcoming events to the SolSeed Meetups
* Assembling content for Internet ad campaigns
* Tracking success metrics for Internet ad campaigns
== Closing Round ==
* Brandon … I love actually doing the work in these calls … +1 for work bees
* Ben … I’m ambivalent ... it’s obviously a good way to motivate us, working while on a call and expecting each other to be working, but it feels like we could be doing this on our own … I do like the moments when we look at each other’s work and make a few suggestions … it’s like we’re creating a virtual office space instead of a virtual meeting, which is a bit weird