May 18, 2014: Online Work Bee

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Contents

Agenda

  • Good News/Check In
  • Review WWWs
  • Weekly Events Logistics
  • Review Agenda
  • Sol 2014
  • Holacracy Proposals (10 min)
  • Clean up this document
  • Evaluation

Items for future meetings

Gratinews

  • Brandon … I feel good even though I ran a race today
  • Ben … I’m grateful for my parents who are increasingly into the same environmental stuff that I’m into, and also playing Scrabble with them is fun.

WWWs from last time

  • Ben ... follow your topical community protocol for this week ... ongoing
  • Ben ... meditate and keep track of which days ... ongoing
  • Ben … write down ideas about what I want to get out of Sol 2014 … by next call
  • Ben … send out the text I wrote for the drip email about The Destiny … by today
  • Brandon ... follow your topical community protocol for this week ... ongoing
  • Brandon ... meditate and keep track of which days ... ongoing
  • Brandon ... make sure orientation email 4 is ready to send ... by Monday
  • Brandon ... make sure orientation email 5 is ready to send ... by next call
  • Brandon … send specific writing exercise about Sol 2014 to each person … by today
  • Brandon … write down ideas about what I want to get out of Sol 2014 … by next call
  • Brandon … talk to Shelley about Silver Falls for Kindred 2015 … by next call
  • Eric ... follow your topical community protocol for this week ... ongoing
  • Eric ... meditate and keep track of which days ... ongoing
  • Eric … write down ideas about what I want to get out of Sol 2014 … by next call
  • Eric … take a look at Silver Falls and Silver Falls Conference center for Kindred 2015, we’ll decide at the next call … by next call

WWWs

  • Ben ... follow your topical community protocol for this week ... ongoing
  • Ben ... meditate and keep track of which days ... ongoing
  • Ben … start animating the 30-second video for The Seed … by next call
  • Ben … invite Hank, Gus, and Amber … by next call
  • Brandon ... follow your topical community protocol for this week ... ongoing
  • Brandon ... meditate and keep track of which days ... ongoing
  • Brandon … invite the Sarvatas to Sol 2014 … by next week
  • Brandon … put together a pile of logistics for Sol 2014 … by next week
  • Brandon … rent a van … by next week
  • Brandon … ask about bikes … by next week
  • Brandon … ask about Sanders tent … by next week
  • Brandon … look at tarps … by next week
  • Brandon … write the perspectives orientation email … by next week
  • Eric ... follow your topical community protocol for this week ... ongoing
  • Eric ... meditate and keep track of which days ... ongoing

Weekly Events Logistics

Service rotation: Eric, Shelley, Brandon, Ben

  • May 24 Service: 9:00 am PDT (12:00 EDT) (Eric)(Third week of the fourth liturgical season)
  • May 25 Work-Bee: 1:30 pm PDT (16:30 EDT)

Sol 2014

Camping

  • It’s first-come-first-served, but Brandon doesn’t think that will be a problem if we get there on Thursday
  • We could also stay in cabins or the lodge starting on Sunday, about $100/night more expensive than tent camping
    • Ben leaned toward this option because the weather is so unpredictable, but then decided not to be such a wimp

Scheduling

Brandon’s proposal:

  • Eric, Patrick, Brandon, Sequoia, and Ren should get us a great campsite on Thursday morning
  • Shelley and Ben should come up on Friday evening
  • Stay through Monday
  • Do YayLifeTri on Sunday

Constraints:

  • Lack of cabins for Friday and Saturday night
  • Ben’s work schedule
  • Eric/Patrick’s flight schedule
  • Shelley’s work schedule

What we want to get out of the event

Ben:

  • My intention for Sol 2014 at Lost Lake around the summer solstice is
    • to get enthusiastic about working on SolSeed projects again
    • to get more clarity about how to choose among the many possible projects I could devote time and energy to
    • to reconnect with people I haven’t seen in a long time (if they accept invitations)
    • to connect with nature
    • to find out how capable I am of coping with minor hardships related to living outdoors without losing enthusiasm
    • to further evolve our plans for how to bring in new active members, e.g. by practicing Holacracy

Brandon:

  • My intention for Sol 2014 at Lost Lake around the summer solstice is an embodied, visceral practice of SolSeed that writes the traditions of SolSeed on our hearts. I want us to DO things that are SolSeedian more than discussing philosophy. I want us to experience the gifts it brings to us right NOW rather than dreaming, speculating, and setting goals for the future. I want to pass on the love for nature and for Life to my kids. I want them to be earnestly self-expressed and vibrantly alive. I want to embed gratitude as a spinal cord practice … that is, something that is foundational, instinctual, and reflexive.

Shelley:

  • My intention for Sol 2014 at Lost Lake around the summer solstice is to deepen my understanding of and commitment to SolSeed and our community by spending time, separately and together, reflecting on our purpose, values, and praxis.
  • Secondarily, or rather, in addition I intend to create in our boys a yearning for what SolSeed offers and an understanding of our values, science, traditions and praxis, a sense of purpose and belonging, and a strong memory of warm, all-is-well cup-full fun and connection.


Attendees

  • Brandon said last time that we should be able to invite whoever we want
  • Ben wants to invite Hank, Gus, and Amber Case
  • Brandon is planning on inviting the Sarvatas

Holacracy Proposals

Governance meetings … roles and policies of a circle

Brandon

  • Definition: pod - a group of 4-6 contributors that meets regularly for services and work bees (ideally weekly for both)
  • Policy: to be a contributor, you must be part of at least one active pod of contributors
  • Policy: each new member is assigned a sponsor
  • Role: Sponsor - responsible for showing hospitality to new members and helping them plug in with the parts of our movement that they are most interested in.
  • Role: Topical Ambassador - responsible for participating in a well defined topical community as a contributor in good standing

We’ve done something about this already … how is it documented?

  • Role: Newsletter Editor
  • Role: Applied Researcher
  • Role: Event Convener
  • Cash Allocation Policy
  • Steward Circle Eligibility Policy

Ben

  • Role: Videographer - responsible for internal video production activities, including live-action and animation
  • Role: Event planner - responsible for managing the process of planning and organizing major in-person events
  • Role: Scripture writer - responsible for maintaining and expanding the SolSeed body of scripture, including the Creed, the Book of Days, and the words for SolSeed Services
  • Role: Sysadmin - responsible for maintaining the hosting for the SolSeed web presence and ensuring the main solseed.org website is fully functional


Tactical meetings … projects and initiatives within a circle

  • Ben proposes using SolSeed funds to get Eric a landline Internet connection
    • Benefit: Eric will have a better and more consistent connection to Skype during services and work bees (especially useful for services involving shared rituals with visual elements)
    • Guesstimate cost: $40 per month ($10 per member per month)
  • Ben proposes creating an 8-page SolSeed calendar with our liturgical seasons
    • Benefit: Creates a visually appealing demonstration of our commitment to both deep-time thinking and honoring of the cycle of the year
    • Guesstimate cost: $1000 (mostly for getting high-quality images, with maybe a couple hundred for printing costs of a small initial run)


Evaluation

  • Brandon … Ben, always a pleasure, good work today … excited about Sol 2014, really looking forward to it
  • Ben … It felt good to be getting closer to a point where we are not so messy with our organizational process, but it also feels a bit like busy work, and I’m also excited about Sol 2014
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